By 2026, daily email traffic worldwide is expected to exceed 392 billion messages. Even if your organization represents only a tiny fraction of that volume, the real question remains the same. Is your email security strong enough to protect your data or are you at risk of downtime and costly breaches?

A large share of those emails includes attachments or confidential information, making them prime targets for cybercriminals. If your company regularly exchanges sensitive data, the risk becomes even more critical.

The FBI reports that business email compromise, also known as email account compromise, continues to be one of the most financially damaging online threats. Criminals count on the fact that companies rely heavily on email for nearly every area of daily operations.

Consider these trends:

• Business email compromise and misrepresentation incidents have increased more than fifteen times since 2020.

• The average cost of a data breach now exceeds 4.24 million dollars, the highest average recorded in IBM’s 17 year history of tracking this metric.

• Nearly half of all cybercrimes originate from email based attacks, according to the FBI.

• Many employees still access personal email accounts on company devices, often without approval from leadership or cybersecurity teams.

• Companies that do not use secure email systems, archiving solutions or AI supported security tools face significantly higher risks.

For small and medium sized businesses, staying ahead of spam, securing inboxes, preventing advanced email threats and keeping systems efficient requires strong preventive measures.

The impact of poor email security is serious. Data loss and downtime bring financial, operational and reputational damage. Staying current with evolving security technologies and best practices is essential for protecting your business.

Email security creates peace of mind for everyone involved.

Email Security Options

There are several ways companies can enhance their email protection:

• Separate email servers from storage and application servers to reduce exposure during an attack.

• Depend on automated security updates to simplify maintenance and support a dedicated security appliance.

• Consider hosted secure email services through a managed security provider, which allows your team to stay focused on core operations.

• Use email content filtering to block specific attachment types, screen both incoming and outgoing emails and maintain compliance standards.

Email Security Best Practices

Although tools and technology are important, well trained employees and strong leadership form the foundation of every cybersecurity strategy. Training is only the starting point. Combine it with these proven practices:

• Implement an email archiving solution that reflects your company culture, communication habits, industry regulations and retention requirements.

• Define clear rules about what can be stored on work devices, and provide the tools needed to enforce them. This often includes restrictions on attachment types, limits on attachment sizes and guidelines about permitted websites.

• Make sure key departments understand and approve your filtering, retention, analysis and retrieval policies.

• Encrypt emails to prevent unauthorized parties from intercepting confidential data. MSPs can help integrate additional layers of protection based on your needs.

• Stay aware of new threats and updated security solutions. If you cannot follow these developments closely, rely on an MSP that monitors threats full time.

• Continually educate your staff so they can recognize phishing attempts, avoid suspicious attachments and understand how to identify unsafe emails.

Many companies now rely on MSPs as a cost effective way to strengthen security before incidents occur. These experts understand the threat landscape and know that cyberattacks are inevitable. They help deploy protective tools, secure sensitive data and reduce downtime when issues arise.

Because email is so ingrained in everyday communication, it is easy to overlook the risks. But your data cannot afford shortcuts. Use the right tools, enforce smart policies and maintain a culture of awareness. Your team, your business and your clients will all benefit.

If you want to improve your email security, reduce downtime and protect sensitive information, Kevlar IT Solutions is here to support you. Our team can assess your current environment, deploy secure email solutions and help you build a long term strategy that keeps your business protected.

Contact Kevlar IT Solutions today and take the next step toward safer and more reliable email communication.